Schedules Of Condition
Protecting Tenants Entering Full Repairing Leases
A Schedule of Condition is a detailed written and photographic record of a property's condition at a specific point in time. For commercial tenants entering into a Full Repairing and Insuring (FRI) lease, it is one of the most important documents that can be prepared before lease completion.
Without a properly prepared Schedule of Condition, a tenant may become responsible for repairing defects that already existed when they took occupation. When correctly referenced within the lease, a Schedule of Condition can help limit repairing obligations to the condition of the property at the commencement of the lease, reducing the risk of costly dilapidations claims at lease expiry.
Why Do You Need a Schedule of Condition?
Many commercial leases contain full repairing obligations. This can mean that a tenant is required to put and keep premises in repair, regardless of their condition at the start of the tenancy.
A professionally prepared Schedule of Condition provides:
- A clear and objective record of the property's condition before occupation.
- Evidence of any existing defects, deterioration or disrepair.
- Protection against future disputes between landlord and tenant.
- Support during lease negotiations.
- A valuable reference document when assessing dilapidations at lease expiry.
By establishing an agreed benchmark at the beginning of the lease term, both parties have clarity regarding their responsibilities throughout the tenancy.
What Does a Schedule of Condition Include?
Our Schedule of Condition reports are prepared in accordance with RICS professional standards and industry best practice.
Typically, the report includes:
Comprehensive Inspection
A detailed inspection of all accessible areas of the property, including:
- External elevations
- Roof coverings and rainwater goods
- Internal accommodation
- Floors, walls and ceilings
- Doors and windows
- Service areas and ancillary accommodation
- External yards, car parks and boundary features where included within the demise
High-Quality Photographic Record
A comprehensive photographic schedule documenting:
- Existing defects
- Wear and tear
- Damage
- Deterioration
- Areas of disrepair
Written Descriptions
Each photograph is supported by concise written commentary identifying:
- The building element inspected
- The location
- The nature of the defect or condition observed
- The extent of any visible deterioration
Supporting Plans
Where appropriate, plans may be included to assist with identifying locations and areas referenced within the report.
Lease Integration
The Schedule of Condition can be prepared for inclusion within lease documentation and used by your solicitor during lease negotiations to ensure the repairing covenant accurately reflects the condition recorded.
Suitable For
We provide Schedule of Condition surveys for:
- Industrial units
- Warehouses
- Offices
- Retail premises
- Workshops
- Mixed-use commercial properties
When Should the Survey Be Carried Out?
The survey should be completed before the lease is signed and before occupation commences. This ensures the condition of the property is accurately recorded and can be properly referenced within the lease documentation.
Why Choose Voller Surveying Services?
- RICS-regulated professional service
- Detailed written and photographic reports
- Practical advice for tenants and occupiers
- Experience with commercial property and lease obligations
- Independent and objective assessment
- Fast turnaround to meet transaction timescales
CONTACT INFORMATION
REQUEST A QUOTE